What is a Colon? How, When to Use a Colon Colon definition:
Find another article View next article Share this article The old-fashioned personal business letter—written on pristine, high-quality paper, sealed in an envelope, and delivered by post or by hand—remains the single most impressive written ambassador for your company. A letter has a dignity that cannot be equaled by electronic mail.
E-mail has a spontaneous, off-the-cuff quality akin to a phone call. A letter, by contrast, says that someone has planned, written, edited and typed their message.
In other words, the sender has expended time—that most precious commodity—to communicate with the recipient. If you aim for accuracy, clarity, and coherence, and follow the basic rules of form and grammar, you can master the craft of writing business letters. The Parts of a Business Letter The format of a standard business letter includes these parts: Dateline This consists of the month, day, and year.
The month is spelled out in full, and all numbers are written as numerals January 1,not Jan.
The date is typed two to six lines below the letterhead, usually on the right side of the page, although flush-left and centered datelines are also perfectly acceptable. Reference Line Some letters require specific reference to file, account, invoice, order, or policy numbers.
These references are usually typed below the dateline, but they may also be centered on the page. When the letter runs longer than one page, the reference line is repeated on each subsequent sheet.
These lines are typed in all capital letters and placed flush left, four or five spaces below the dateline, and two lines above the inside address. On-arrival notations are also printed in capital letters on the face side of the envelope.
Inside Address of the Recipient The inside address is usually typed three to eight lines below the dateline. When a letter is addressed to an individual, the inside address includes the following: Names from other cultures can pose the same problem.
If you cannot discover the sex of the person, drop the courtesy title in the address and salutation: Do not substitute a business title for a courtesy title, however. It is equally important to write the name of the company or organization exactly. Does the company name include commas, hyphens, periods, or ampersands?
Are words run together? Which letters are capitalized? In the address, numbers are generally written in numeral form unless they are part of the name of a building One Town Plaza. As a rule, street numbers are written in numerals East 17th Streetthough First through Twelfth are often written in full.
Also, spell out any number or letter that may cause confusion. City names are written in full unless an abbreviation is the accepted spelling St. State names can be written out or the two-letter Postal Service abbreviation can be used, followed by the ZIP code.
Foreign addresses should conform to the standards of the country of receipt. For a letter to a business or organization, the address line includes the following: Full name of the company, firm, or organization Department name, if necessary Full address To the attention of.
The attention line is placed two spaces below the address and two lines above the salutation.When writing a letter, you should capitalize the beginning of the phrase as well as the title of the person you're addressing. Dear Miss Jones, To Whom It May Concern.
benjaminpohle.com To Whom It May Concern: Capitalization Rules June 18, by SarahN While the use of the phrase “to whom it may concern” was once a popular introductory greeting for a business letter or formal correspondence, it is considered by many to be outdated in today’s workplace.
If you aim for accuracy, clarity, and coherence, and follow the basic rules of form and grammar, you can master the craft of writing business letters. The Parts of a Business Letter The format of a standard business letter includes these parts.
Aug 01, · How to Format a Letter. In this Article: Article Summary Formal or Business Letter Friendly Letter Formal or Business Email Friendly Email Sample Letters Community Q&A The correct formatting to use when writing a letter depends largely on the type of letter you plan to write and whom you are writing benjaminpohle.com: K.
Nov 20, · To whom it may concern is a salutation similar to Dear Sir. As such, it is usually capitalised although you might seek to just capitalise the first word. It should be then followed by a benjaminpohle.com: Resolved. To Whom It May Concern is a letter salutation used when you do not have a contact person.
Here is when to use it, how to capitalize it, and. These industry leaders teach you the most important rules and tips to writing the perfect cover letter, whomever it may concern.